Office coffee ordering gets easier when you estimate consumption instead of guessing. The right amount depends on team size, how often employees drink coffee and whether the coffee is also offered to guests.
Start with cups per person
A simple planning range is one to two cups per coffee drinker during the workday. Some teams will use less and others more, so use your own office habits as the best guide.
Estimate how many people actually drink coffee
A 20-person office does not automatically mean 20 coffee drinkers. If roughly half the team drinks coffee regularly, base your starting order on that group and adjust after the first cycle.
Track usage for two weeks
The easiest way to avoid over-ordering or running out is to watch how quickly the first order is used. Note the date a bag is opened and the date it is replaced. After two weeks, you will have a much better estimate of your actual pace.
Choose a format that matches the office setup
Drip ground can be convenient for shared coffee makers and break rooms. Whole bean works well when the office already has a grinder or bean-to-cup machine.
Offer a familiar roast profile
For shared environments, balanced roast profiles are usually easier to serve to a broad group. Offices that want more variety can rotate between smoother, medium and darker options.
Plan recurring orders only after you know the pace
Recurring ordering is useful once you understand how quickly the office uses coffee. Start with a practical quantity, measure usage, then set a reorder frequency that keeps fresh coffee available without building unnecessary inventory.
BRAVON offers office coffee options for businesses and teams. Visit our Coffee for Offices page to learn more, or explore the full coffee collection.